How to smoothly layoff an employee

Firing employees is an inevitable part of running a business. Sometimes, employees do not turn out to be the people you tought they were, which can directly or indirectly affect your business’ overall productivity. As much as we would all love to have a peaceful, drama-free environment in the workplace, the reality is that we will need to take decisions that will not always make everybody happy.

Here are some tips that will make the process of firing an employee easier and smoother

Be honest

Firing an employee is not a fun task neither for the employee nor the employer. Do not make it any harder by takling too much. Starting the conversation with jokes will give the wrong impression. Go straight to the point and give honest reasons about why you are deciding to let this employee go. It is important to have that talk, no matter how hard it might be in order to clear out the air. Make sure you show empathy while still focusing on the main objective of the meeting.

Make sure you have a direct supervisor present

When firing an employee, having a supervisor present can be very useful. Not only because he will be able to give specific proof for the reason you are deciding to let the employee go but also because he will be a witness in case things get out of control. An employee who learns that he will have to leave the company soon does not always react calmly. It is always safer to have someone else in the room with you.

Choose a comfortable environment

Make sure you set up the meeting in a private room so that everyone feels at ease. Make sure you put a DO NOT DISTURB sign in order to avoid people disrturbing the meeting. The last thing you want is your soon to be former employee to be embarassed because everybody heard about the news. Be as professional and discrete as possible.

Give them enough time to process

Getting fired is not an easy news to swallow. Give your employee some time to process by giving him a certain time margin before he has to leave (unless you are dealing with a case of immediate contract termination). This will give him time to adjust to the news and start searching for a job while he is finalizing everything with your company. This is also a proof of undersatnding and empathy that will be greatly appreciated by the employee.

Talk about the next steps

Have everything ready for the next steps. Get their final paycheck ready and talk to HR about everything else that needs to be done. Make sure you collect anything (badge, laptop, keys…) that belongs to the company. Make sure you give your soon to be former employee specific dates and deadlines to wrap up everything. Leave no space for blurred lines or confusion. If you want this to go as smoothly as possible, make sure everything is clear and settled.

Want to fill out temp positions? Post a job today on Shortstints

 

Ann-Sophie Ovile, Writer, Short Stints

 

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Thinking about changing jobs ? How to manage your job search process while still employed.

The transition from one job to another is not always smooth. The job search process can present some challenges. Not only can it be long and draining but we also need to make sure that we are doing things the right way. Questions like 《How to make sure I leave while being in good terms with my boss?》 《When is the best time to schedule an interview?》 are all going through the job seeker’s head as he/she is preparing himself to transition.

Here are some tips that can make this transition smoother for you and also, help you make better decisions during this process

Do not take phone calls during work hours

Not only is this not professional but you will not be at ease, which can decrease your performance. Make sure you tell your prospect employer when are the best hours to call you for interviews or simple follow-ups. Avoid taking time from your current work hours to take care of anything related to your job search process. Try scheduling meetings during your lunch time if you are certain you will have enough time. If not, schedule calls during that time as there is nothing wrong with being on the phone on your lunch time. Just make sure you find the right environment; free of noise and away from bosses and colleagues.

Some employers can even meet you on week-ends, so always ask if that option is possible.

There are many options available to facilitate the recruiting process nowadays: Skype interviews are one of them. Make sure you explore all the options available to you so that your job search process does not affect your current job.

Have an open conversation with your current employer

The best way to ensure you leave in good terms is to be honest. If you have interviews scheduled, set some time aside to have an open conversation with your boss about the reasons you are considering leaving the company. Of course, make it clear that you have a few interviews scheduled and that nothing is settled yet. But taking the time to talk about it will show that you are open and honest and do not wait for the last minute to announce your departure. If you have already received a job offer from the other company, make sure you ask your boss what is important for you to do before you leave. Being honest might also encourage your current employer to try offering you advantages that will encourage you to stay with the company.

Always make sure it is worth it

Take your time to see if the advantages offered are worth leaving your current position for. Many times, employees jump too fast on opportunities because of frustration. They might be tired of waiting for that raise, tired of dealing with a boss or tired of doing the same things. While these are all good reasons, it is important not to let frustration cloud your judgement when choosing your next job. This takes us back to the second tip: have an honest conversation with your boss. You will be surprised at how it can be to renegotiate your salary or advantages after an open discussion. Of course, in order to benefit from this, you will need to make sure your performance as an employee adds value to the company. Be so good they can’t ignore you.

Keep in mind that you will never be able to please everybody. No matter what you do, some bosses might still not take your leave very well and that is ok. It is important that you choose the best option for you while of course respecting all of your engagements. Make sure you finish what needs to be finished. Make sure you finalize what can be finalized and that you are professionally in good terms with everybody.

 

Search temp jobs today on Shortstints!

 

Ann-Sophie Ovile, Writer, Short Stints

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How to make sure you pick the career you love?

Making a career choice can be such a hard decision. Many people find themselves lost and confused and therefore, find themselves rushing or settling. Life is too short to be miserable and your career choice should bring you joy and not only an income. How can we really know if our career choice is the right one?

Identify what makes your heart pump

In order to do a job without going crazy, it is necessary to have at least a minimum of interest for what we do. In order to wake up almost every morning excited about the work, it is crucial to Have a passion for what you do. It is common for people to think about money when graduating college or when picking a major. However, many graduates who only choose their career based on the amount of money they can make, find themselves regretting their choice in the long run. Truth is, the paycheck that comes in will not be able to bring passion where it is non existent. As you step into your career, take the time to ask yourself what you really like. What is it that you can do every day without getting bored? What comes to you naturally? Is it cooking, writing or  financial planing? Turn your natural passions into a career and you will never wake up wanting to disappear.

Seek help from a professional

Sometimes, identifying our gifts and passions is not easy. Some people find it difficult to know what they like and that’s OK. This is where counselors and Career mentors come in handy. Do not be afraid to approach a professional to ask for guidance. They might be able to ask the difficult questions in order to help you find your path. Many colleges offer this service so you might as well take advantage of it. Temp agencies can also guide you in that sense. They will be able to identify your strengths and weaknesses and suggest you some positioms you might consider applying to.

Test out different things

Many people get caught up in the myth that they should have everything figured out once they get to college, which is completely false. You won’t have things all figured out. This is why it is ok to test out, to make mistakes, to get back up and change your mind. This is why it is so important to Travel to get new experiences, to Volunteer, to intern and try different things. Do not fall under the pressure that life is a straight line and that you should necessarily get a full-time job after college.

READ THIS:

5 things to do after graduation other than working full-time

Get out of your comfort zone

Comfort zones are safe but nothing ever grows there. Sometimes you find your passions while accepting a job in a field you had never considered before. If you are unsure, take a chance. This, by no means means that you should settle. Rather, it is an encouragement to not limit yourself to what you think you are good at. Many people found their calling when they accepted to help out somewhere for some cash.

Opportunities are everywhere. Do not make a poor career choice just because you think there is nothing better for you out there. You might want to start as a Freelance and then figure things out! The options are not as limited as you think.

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A few things job seekers should know about temp agencies

 

As you go through your job search process, you might consider working with a temp agency, but feel hesitant because you do not really know how they operate and how involved they will be in the hiring process. Working with a temp agency provides many benefits such as: helping you expand your network and facilitating the job search process.

Here are important things you need to know about temp agencies and how they operate:

How they work

Temp agencies also called staffing agencies provide a service that is beneficial for both employers and employees. Job seekers can go to a temp agency and generally find a job within a short period of time. Employers can get a position filled temporarily so the work is getting done while they search for a permanent employee. The best part is that, if the temp job goes well, both job seekers and employers can find themselves ready to go from temp to full-time.

What to expect when applying

Each temp agency has their own guidelines and different contracts with companies so their way of doing things may vary. However, in general, a temporary agency screens and interviews so many people so they can match them with the right job. They can place you in jobs with many different companies that the temp agency has contracts with. In the contract, the companies describe what type of work they need done and how much they will be paid.

You will be interviewed

The first step is to have a staffing specialist greet you and have you fill out an application/information sheet that helps to highlight your strengths. Do not forget to bring your resume. Some agencies can even help you bring some changes to it to make it more appealing. References for the type of work you are seeking and a background check are also generally required by the agency.

Your interview at the temp agency is similar to an interview you would have when you apply directly to a company looking for a new employee. The staff member will ask you questions about your employment history, strengths and about circumstances under which you left previous jobs.

You do not need to stress out the interview. Just show up prepared and avoid the general mistakes. You might also be asked to go through certain tests so the temp agency can use the results to match you with jobs they have from different companies.

You will need to sign a contract

When you decide to work for a temp agency, you will most likely be asked to sign a contract. The contract states that you are affiliated with the temp agency and have certain restrictions that need to be respected with the companies that they introduce you to. The temp agency will be the bridge between you and the company. You cannot accept any other temporary or permanent position with the company without going through the temp agency first. Also, you will need to go through the temp agency for any important decision. If you do not like the job or the boss you work with, you also need to go to the temp agency and share your concerns with them.

Should the company want to hire you permanently, they will pay the temp agency a certain amount to release you from your contract.

The temp agency is responsible for paying the workers they send to a company

The temp agency charges the company a set amount per hour from which they take a percentage. The temp agency is also responsible for collecting taxes from the temporary worker’s pay. All of this is specified in the contract that the company has with the temp agency.

SEARCH FOR TEMP JOBS TODAY ON SHORTSTINTS

 

Ann-Sophie Ovile, Writer, Short Stints

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4 Reasons you should find yourself a temp job while in college

While in college, if you manage your time well, you can create opportunities that will benefit you in the long run, such as making the right connections and acquiring experience. Temping is a great way to do so. A temp job doesn’t just have a way to make money, it can service as a gateway to better opportunities. At the very least, you will gain more clarity about your career path.

Here are 4 reasons why temping while in college is a great idea.

Continue reading “4 Reasons you should find yourself a temp job while in college”

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Tips to plan a successful open house hiring event

Open house hiring events are a soft approach that pulls talent in and gives them a glimpse of the world that is your company.

The beauty of this process is that:

  • It enables you and your top managers to review a much larger pool of candidates
  • It increases your chances of hiring people better suited to the job or jobs you’re offering and your company – people you may not have even considered if all you had seen was their resume.
  • Star employees can present and serve as brand ambassadors.
  • Opportunity to interview top talent onsite.
  • Great networking

Here are some useful tips to make sure you plan a successful open house hiring event

Plan the date

Make sure to give yourself enough time to plan the event. Make sure to keep in mind any occasions where more people may be unable to attend, such as the last week of a quarter. – Potential employees who would like to attend may currently be employed elsewhere and will need to arrange time off. Make sure you get the word out soon enough for them to plan.

Advertise the event

Create a special landing page on your website dedicated to the event. If your business location is accessible to the public, make use of easily visible signs or posters advertising the event. Use social media platforms to get the word out! Reach out to your network of recruiters so they can promote the open house to their contacts. Job forums, career websites and industry groups are also worthwhile outreach targets.

Get your staff involved

Your staff must work together and pool their efforts to plan and organize the open day. In order to guarantee the success of your event, your staff needs to get involved in the planning process. They need to understand that they play in important role as they have they will be the company’s ambassadors during the event. Make sure members of staff are briefed about the event and clear on the role they each need to play in order to make it a success.

Set up the proper atmosphere

The atmosphere should be professional yet casual. Make sure there is plenty of time for casual conversations between prospects and company ambassadors. Also make sure you  include structured periods for things like tours or presentations. Make sure to have a formal check-in process and ask everyone wear name tags. Having a table for snacks and drinks is also a very good idea. People tend to get a little more relaxed around finger foods. it helps to create a friendly, welcoming atmosphere and also to avoid any awkward silences.

Teach them something

At some point during your Open House, have your CEO speak briefly about your company and its mission. The presentations should be no more than 5-10 minutes, but should teach your guests about your company and its mission. This will allow your candidates to have a better understanding of what they would be getting into if they joined your team. Your human resources director might even describe the specific details of the job or jobs, pay, and benefits for which you are currently hiring.

Present your team

Introduce management team members for five- to ten-minute presentations about their departments, function, expectations, and training of people who work there. This will give your guests a feel of what it is like to work at he company. It is always better to have someone explaining things to us than to read a job description.

Have a spy

Have staff members circulate, listen, and take notes. Take advantage of the interesting feedback you’ll get on what people are saying about your company, competitors, and the larger community. It is always goof to know what potential candidates think about your company.

Get your guests’ contact info

The main goal of an open house in to create a contact between potential candidates and the company. A common mistake many employers commit is to forget to collect guests’ info and to follow-up! Make sure you have a system in place to collect your guests’ info as soon as they step in (name, email, telephone). It could be as simple as having a sheet of paper at the entrance that they can fill out. Make sure you have someone sitting there to ensure that every guest fills it out.

 

Looking for the right candidates? Post a job today on shortstints!

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Best places to meet potential candidates besides on job application forms

Every company wants to find the best candidates for its job openings. For startups with a small budget, finding the perfect fit is even more important as hiring the wrong candidate can have heavier consequences on their Cash Flow. – When recruiting, you want to attract the people who will be the right fit for the company and the industry in which you operate. While there are no one size fits all formula for recruiting the right person, the traditional way of doing things is not always the best. Sometimes, it requires stepping out of your comfort zone in order to find your best match. Here re 4 four unconventional places to find your next employee:

Social media

Social media is becoming more and more an effective tool for finding the right employees.  Social media is like a virtual portfolio as it allows you to screen people and build an opinion of them based on what they share. For example, someone’s social media page might give you more than a clear idea of their photography skills. – Plus, it is easy to reach out to people on social media, unless they are celebrities and can’t go through their thousands of messages. So if you see someone who could be a good fit for your company on social media, reach out! Ask them if they would be interested in the position. Make sure you provide useful information such as your website and business address, as there are many scams on social media. Put the person at ease by being as transparent and informative as possible.

Career fairs

Career fairs can turn out to be a employer’s paradise as it puts them in direct contact with so many job seekers. It is the perfect place to tell people about your company and meet potential candidates in person and get a feel of their personality instead of having to guess through an application form. If you know about career fairs happening near you, highly consider participating. Your perfect candidate might be there!

Panels & lectures

 Industry panels and lectures are held very often, especially in larger metropolitan areas. Participating in or hosting a panel is a great way to not only position your company as an expert in your field, but also find potential candidates. It is a great way of gathering members of multiple industries and to network network network !

Open house

A great way to build buzz and get the word out is to host an Open House at your office. If your company doesn’t have room, consider hosting your Open House at a meeting space or restaurant nearby.The goal is to create a low pressure environment where prospective employees can get to know your company. They get to talk to current employees and ask questions about the company culture and more. You can even plan some fun activities that will give your guests an idea of what it is like to work for you. Plus, you can become familiar with a large pool of candidates for current and future job openings.

 

Looking for the right candidate to fill out your open position? Post a job on Shortstints today!

 

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6 tips to make the most out of a career fair as an employer

 (Photo by Justin Sullivan/Getty Images)

One of the best ways to meet potential candidates is participating in career fairs, which offer recruiters a great way to interact with a diverse talent pool and identify some great fit for positions they are trying to fill at their company. Career fairs are a great opportunity for job seekers and employers and they can both win from these events if they network properly

Here are a few tips to help maximize your experience and make the most of your time out-of-office:

Have promotional materials printed

Make sure you arrive early so you can set up the booth and make it as appealing as possible. Your attendees should not have to ask what business you are or what you do. Make sure you have flyers,  billboards, and any other material that will help them become more familiar with your company and corporate culture. This may be a one-page handout, brochure or something more creative to get the word out. Find ways to make your booth stand out from the others. Make sure you and other people behind your booth always have a smile on and are ready to answer attendees’ questions.

Decide if you’re accepting resumes

When someone hands you a resume, will you accept it, or will you direct him or her to apply online? Job seekers come to these kind of fairs full of hopes of meeting their dream employer. Do not mislead them by not knowing whether or not they can apply directly at the booth. If you will not be accepting resumes on the spot, take the time to look at each one and ask questions about their education/experience, or give advice. If you redirect them to a website, make sure you do not simply send them elsewhere. Give them tips on how to present a good resume, if they can attach other documents, what kind of position the company is currently trying to fill and more. This will create a conversation between you and your attendee and will make them even more excited to apply!

If you are accepting resumes, prepare questions or a brief interview to pre-qualify applicants

What better way to interview a candidate than through an open conversation in a not so conventional environment. Prepare questions to ask those who express an interest in your company to pre-qualify them. This will help you save time on the screening process!  Remember that the goal of attending a career fair is to find candidates for your jobs.

Create some buzz around your booth

Going a little “extra” never hurts. You might think about giveaways of little bags with hats, t-shirts, water bottles, keychains with the company logo. Use your booth to make more people aware of your company and what you guys are all about. Attract attendees to your booth and get them engaged with your recruiters. While this does not guarantee the best candidates, it is a way to make your name and logo known.

Follow up ASAP after the event

Be sure to follow up and respond to all inquiries as soon as possible after the event. Remember there are plenty of employers at these fairs, and that finding employment is a serious matter for these job seekers, so don’t keep them guessing and unsure. If you have met some interesting candidates, make sure you follow-up by making sure they applied online or asking them for other useful documents.

Don’t sit

Be as inviting as possible. Career fairs can be intimidating to job seekers, especially young job seekers so avoid sitting behind your table by standing in front of or beside your booth. Do not forget to smile and say hello!

POST A JOB TODAY ON SHORTSTINTS.COM TO MAXIMIZE YOUR CHANCES OF FINDING THE RIGHT CANDIDATES FOR YOU!

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7 ways to help you find a job as a freelance writer

The life of a freelance can have some challenges despite the many benefits. If you are a freelance writer, chances are, finding steady gigs is not always easy. Especially if you are just getting started. Sometimes, freelance writers do not know where to look for clients or how exactly to approach them. As a freelancer, you will need to learn how to go after your clients until your network is large enough for people to bring the clients to you.

Here are 7 ways to help you find a job as a freelance writer:

Write as a guest writer 

When you guest post on popular sites hundreds and thousands of people will see your writing. One of those viewers is probably a potential client. Pitching to job ads is great, but if you don’t have a good set of samples especially from pieces published on other people’s sites it will be hard to land a quality client. There are hundreds, if not thousands of popular bloggers ready to publish guest posts on their websites. Do your research and explore the possibilities. It can be the start of your writing career.

Start your own blog

Is there a topic you are particularly fascinated about? It might be a good idea to start writing about it. This is a great way to build a strong portfolio. Plus, it will show potential contractors that you take initiative!

Another way to attract high-paying clients is to have a professional looking website. Blogging platforms like WordPress or Bloglovin are very easy to use and allow you to set up very nice looking websites.

Network!

I cannot stretch the importance of networking enough. You probably heard the saying “If you want to be an eagle, you cannot fly with pigeons”. Your environment will have the power to open doors for you. So start getting in contact with other freelance writers, as they will be able to connect you with potential clients.

So, if you’ve been following a freelance writer, do not be afraid to reach out to them. They will also give you advice on how much you should charge for your work, what type of clients to avoid, the challenges and more!

Job search websites

Job search websites  are an excellent way to find exactly what you need as a freelance writer. It is important to take your time and search the best cities.

Search jobs in freelance writing on Shortstints today

Pitch to a job board add

 If you’re new to freelance writing and you want to find quality jobs, responding to job ads is a great idea. It’s also the main way many new writers use for finding consistent work.

Approach web design companies

Web design companies are often looking for writers to create content. Visit web design companies and let them know there’s a writer available. These businesses have a full roster of clients that need web content. This will be a great way for you to find consistent clients and steady gigs.

Cold pitching

Cold pitching is approaching a business and telling them how your work can benefit them. This requires research. Before approaching companies you wish to write for, you should really take the time to analyze how your writing will help them grow. Your pitch should be backed up with numbers: How many clients can you bring them? How many readers can you attract? By what percentage can your writing boost sales? – These are all examples of things you should bring up in order to convince them.

 

 If you are a freelance writer trying to create your path, be patient and consistent. It might not be the easiest way but it sure rewards in the long run if you don’t give up.

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How to follow up on a job application without annoying your recruiter?

Following up after sending a job application can feel, well, awkward. Candidates often feel as if, following up will make them seem annoying or insecure. It is usually best to wait a week or two before making an inquiry. It’s important to give the employer enough time to review job applications and to get ready to schedule interviews. If you follow up any sooner, you might come across as pushy or impatient to the employer. If you make it to the interview phase, a week is a good amount of time to wait before you follow-up. However, not following up–especially after the interview–could leave the door unguarded for another candidate to snag your dream job. There are ways to follow-up while making sure that you are not a bother:

Give them a reason to remember you

There’s nothing wrong with reminding hirers of the timeline they gave, but give them a reason to engage. Sending a Thank You note is always a good idea. Send a thank-you email right away and keep it short and sweet.  Some people also bring a small gift during the interview but it is important to do some research on the recruiter first, as some people might see this you trying to ‘buy them’. Everybody is different so make sure your good intention is not misinterpreted. If you have a side hustle like a bakery, you could bring them a box without making it feel like you have any bad intentions. You could also ask, after the interview, if there is anything else they are expecting from you (a document or else). This can also be a great excuse to follow-up.

Ask for specific dates and deadlines after your interview

After your job interview, ask by when they will be able to get back to you. This will give you a good reason to follow-up if this deadline is not respected. You will be able to start your email with “I have been told I would get a feedback by xyz date, but I still have gotten no phone call or email….” This will put you more at ease, as you will have a reason to follow-up instead of simply sending out emails or calling to ask if they have an answer already.

Email instead of calling

Some recruiters prefer phone calls, while others find it profoundly annoying to be tied up on the phone with someone they only know on paper. If you make it to the interview process, ask which way is best to reach them. Most of the time an email will be more appropriate as it leaves the recruiter the time to get back to you at their own pace.

Be patient

Resist the urge to make multiple phone calls, send more than one unsolicited email, or attempt to reach out on social media without permission. There’s a thin line between following up and being a stalker. Screening through applications and making a decision after interviews take time. Give the recruiter the time to go through this process.

When you do follow-up:
  • Keep it short
  • Restate your interest in the company
  • Be polite
  • Ask for follow-up questions

As much as you want the position, it is important to remember that some bad recruiters simply do not follow up. Don’t contact an employer more than three times, and leave a couple weeks in between messages, unless the employer has suggested otherwise.

LOOK FOR SHORT TERM AND TEMPORARY JOBS TODAY ON SHORTSTINTS

 

Ann-Sophie Ovile, Writer, Short Stints

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