When a company thinks about taking a new employee on board, it is important to take the time to think of ways to make the new hire feel welcome and integrated. Making new employees feel welcome will result in high employee loyalty and retention and will be reflected in your bottom line. Most often, employees who have a hard time feeling like they are a part of the company will be isolated, lack team spirit and in consequence, deliver low results.

Taking the time to prepare the newbie’s arrival will be a great way for the team to feel like they have a role to play in this integration process while making your new employee feel at home.

Here are five things an organization can do to make a new hire feel welcome and appreciated:

1. Have a welcome strategy in place

From management down, everyone directly involved with a new hire has a role in making the new person feel welcome. Ask your employees how their first week at the company was and what they could suggest to make it even better for the new employee. Use these questions to brainstorm and come up with a detailed plan for bringing a new person into your organization. Make sure you have a written welcome strategy that your other employees can look at and bring suggestions. Once the plan is developed and in writing, have everyone involved implement the plan whenever a new employee arrives. Each employee should have a role to play in order to welcome the new hire.

2. Make sure the staff is aware of the new employee’s role and responsibilities

One of the main sources of tension in the office occurs when an employee feels like another is stepping on his work. It is really important to share the new hire’s responsibilities with the rest of your staff. Remember that these people will be called to work together so it is crucial that they know and understand each other’s responsibilities. Doing so will also allow your employees to share their concerns. For example, an employee might tell you that one of the new hire’s responsibilities will affect the project he/she is already working on. It will be a great way to compromise, bring useful modifications and make sure you all start this new chapter on good terms.

3. Have a mentor or buddy system

Assign someone to spend time with the new hire to show him how things work, go for lunch together, and offer support and guidance when needed. This responsibility could either be assigned to the new hire’s immediate supervisor or any other colleague with more experience. While the mentor would have the main role, encourage all other employees to find ways to help out the newbie and make them feel welcome and integrated.

4. Immerse the new hire in the company culture as soon as possible

Immersing a new employee into the organizational culture quickly is the best way to make him feel he is a valuable part of the team. Assign him roles and responsibilities and give him the chance to tell you what he wishes to accomplish in the future. Make sure your new employee is involved in all of the social and fun activities around the workplace. Making your new employee feel like he is a part of the company will encourage him to be more involved and productive. It will also be a great way to help him blend with the team.

5. Make sure your new employee knows how the company works so that they do not feel lost

An onboarding survey conducted by BambooHR and released in 2014 reveals that 76 percent of the survey’s respondents concur on on-the-job training being the most essential for a hire to get up to speed and start contributing at the earliest. The quicker your new employee feels like he is a part of the company, the better it will be. Do not leave the space for your new hire to feel disoriented.

Take the step today to improve your onboarding and integration practices and you’ll be able to retain your employees for longer. It’s definitely worth the effort.


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